Account Administrator

Merrifield Consultants are delighted to be partnering with an International Legal Membership Organisation to recruit an Accounts Administrator. This is an exciting opportunity for an organised and detail-focused finance professional to join a small, collaborative Accounts team and play a key role in ensuring the accurate and efficient processing of financial transactions.

Summary of the role

You will support the day-to-day financial operations of an internationally focused membership organisation.

You will be responsible for processing invoices, payments and receipts, maintaining financial records and completing regular reconciliations across purchase, sales and nominal ledgers.

This is a varied role offering the opportunity to work across finance, customer service and conference support within a dynamic international environment.

Details of the role

Salary: -30-32k
Contract: Permanent
Location: London/Hybrid
Hours: Full-time

Responsibilities

Finance & Transaction Processing

• Accurately record invoices, manual payments and receipts across cash, bank and credit card transactions.
• Process purchase invoices through to payment, ensuring transactions are correctly coded and posted.
• Maintain and review invoice, payment and account inboxes, responding to queries as required.
• Code and post Purchase and Sales Ledger transactions accurately.
• Process foreign currency float requests and returns.
• Check and validate invoice authorisations against the relevant authorisation matrix.
• Ensure all transactions are accurate and appropriately presented for approval.

Banking & Reconciliations

• Carry out daily bank balance checks on operational accounts and monitor for unusual or potentially fraudulent activity.
• Upload payments for approval through banking systems.
• Process credit card transactions to and from the eCommerce system and investigate failed transactions.
• Perform bank and cashbook reconciliations and investigate unreconciled items.
• Ensure monthly bank transactions, including direct debits, are posted within the correct accounting period.
• Complete monthly reconciliations of Debtor, Supplier, Employee and Petty Cash accounts for review.

CRM & Customer Support

• Use CRM systems to manage invoices, credit notes, payments and refunds.
• Handle member and client finance queries in a clear, professional and timely manner.
• Validate and reconcile outstanding balances between CRM and accounting systems.
• Communicate finance-related information clearly with colleagues across non-finance departments.
• Maintain a consistently high standard of customer service to internal and external stakeholders.

Conference & Wider Support

• Liaise with the Conferences team to reconcile unpaid delegate lists and packs ahead of conferences.
• Provide onsite registration support at conferences when required.
• Prepare sufficient onsite cash in advance of conference travel.
• Provide supporting documentation to auditors when requested.
• Help maintain and regularly review accounting policies and procedural documents.
• Upload relevant Accounts policies, documents and payment logs to the organisation''s intranet.
• Provide wider administrative support to the Accounts Department and, when required, other departments.

Person Specification

The successful candidate will have:

• At least two years'' experience in a similar finance role.
• Previous experience within an Accounts Payable and/or Accounts Receivable function.
• Strong numerical and written skills, with excellent attention to detail.
• A highly organised, methodical and accurate approach to work.
• Excellent communication skills, both written and verbal, with the ability to communicate financial information clearly.
• Strong customer service skills and a professional approach when dealing with members, colleagues, banks and other external contacts.
• The ability to work effectively as part of a small team and demonstrate flexibility when required.
• Good time management skills and the ability to manage competing priorities.
• The confidence to work independently and take ownership of tasks.
• A personable and professional manner.

An AAT qualification or equivalent would be desirable, as would previous experience in an office-based administrative role.

Why this opportunity?

This is a fantastic opportunity for an Accounts Administrator who enjoys variety and wants to take on a broad finance role within an internationally focused membership organisation.

You will have the opportunity to develop your experience across transaction processing, reconciliations, banking, CRM systems, customer service and conference support, while working closely with colleagues across the organisation.

If you are numerate, organised, methodical and customer-focused, and are looking for your next opportunity within a collaborative and internationally minded organisation, we would love to hear from you.

Please apply with your CV to Merrifield Consultants to be considered for this opportunity.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.