Part Time PM Receptionist/People Assistant

money-bag £13087 per annum
Posted 1 week ago

We are recruiting on behalf of our client who have the opportunity for the right candidates to join their team as a People Assistant serves as the front-line Receptionist and oversee the management of company vehicles. This role involves providing comprehensive HR administrative support throughout the employee lifecycle, and delivering exceptional reception services.

This is a part-time role working Mon – Fri (22 hours per week.)
Working Hours –
Mon – Thurs – 1.30pm – 6pm
Fri – 1.30pm – 5.30pm
(Will be expected to cover the AM Receptionist when she is on holiday)

Main Duties will include -

- Greet and welcome visitors in a professional and friendly manner
- Answer and direct incoming calls promptly and courteously
- Manage incoming and outgoing mail and deliveries
- Maintain the reception area, ensuring it is always clean and presentable
- Schedule and coordinate meeting rooms and appointments
- Book accommodation
- Cover for the morning Receptionist during periods of absence

HR Administrative Duties:

- Assist with the recruitment process, including posting job vacancies, drafting offers of employment, requesting and providing references, ensuring correct documentation is received on time
- Facilitate the onboarding process for new employees, including preparation of orientation materials and conducting initial training sessions
- Maintain and update employee records in the People folder, ensuring accuracy and confidentiality
- Assist with the administration of employee benefits, payroll information processing, and performance reviews
- Support employee onboarding processes, including recording of exit interviews and clearance procedures
- Respond to employee inquiries regarding HR policies, procedures, and benefits

Person Specification:

- Proven experience in administration and/or reception duties
- Strong organisational and multitasking skills
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Must be competent in using mail merge
- Familiarity with HR software and databases
- Ability to handle sensitive information with confidentiality and integrity

Skills and Competencies:

- Attention to detail and strong problem-solving abilities
- Ability to work independently and as part of a team
- Strong interpersonal skills and a customer-service orientation
- Ability to manage time effectively and prioritise tasks
- Proactive approach and willingness to take on additional responsibilities as needed

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