Location: Darwin

Salary: Up to $90K PA + Super

Contract Type: Permanent, Full-Time

Start Date: February 2025

We have an exciting opportunity for an experienced Legal Assistant / Office Coordinator to join our client in Darwin. This role focuses on managing the day-to-day operations of the office and providing administrative support to the legal team.

Responsibilities:

• Manage the Darwin Office Services function.
• Oversee the Darwin Office budget, process, and approve office invoices for payment.
• Collaborate with building management on services, security, and access.
• Ensure the office is clean, well-maintained, and operational.
• Coordinate maintenance and cleaning for the Darwin Office as needed.
• Liaise with suppliers and order office supplies.
• Work with the Facilities team to ensure meeting rooms and front-of-house equipment are functional.
• Serve as the first point of contact for critical incidents in the Darwin Office.
• Arrange flowers and gifts for partners and employees.
• Undertake project work as required.
• Draft documentation as needed.
• Perform conflict searches and file opening.
• Maintain extensive electronic filing for all correspondence (including splitting and saving documents in PDF format).
• Prepare monthly billing.
• Handle general file maintenance, including closing and archiving.
• Manage diaries, including listing key dates (court hearings and due dates).
• Perform other ad hoc tasks as required.

About You

You ideally possess the following skills and experience:

• Similar experience in a professional service environment.
• Proficiency with document management systems (e.g., Worksite/Filesite is highly desirable).
• Experience with large MS Word and PDF documents.
• Previous billing experience.
• Strong people management skills.
• Service-focused approach.
• Excellent organizational and planning skills.
• Strong interpersonal skills.
• Strong verbal and written communication skills.
• High attention to detail.
• Strong problem-solving abilities.

Given the role's focus on managing the day-to-day operations of the office, on-site presence is required.

Should you be interested in this role, please email your CV to Tamara.Monzon-Yates@hays.com.au or call 08 8943 6004.