Location: Darwin
Salary: Up to $90K PA + Super
Contract Type: Permanent, Full-Time
Start Date: February 2025
We have an exciting opportunity for an experienced Legal Assistant / Office Coordinator to join our client in Darwin. This role focuses on managing the day-to-day operations of the office and providing administrative support to the legal team.
Responsibilities: Manage the Darwin Office Services function. Oversee the Darwin Office budget, process, and approve office invoices for payment. Collaborate with building management on services, security, and access. Ensure the office is clean, well-maintained, and operational. Coordinate maintenance and cleaning for the Darwin Office as needed. Liaise with suppliers and order office supplies. Work with the Facilities team to ensure meeting rooms and front-of-house equipment are functional. Serve as the first point of contact for critical incidents in the Darwin Office. Arrange flowers and gifts for partners and employees. Undertake project work as required. Draft documentation as needed. Perform conflict searches and file opening. Maintain extensive electronic filing for all correspondence (including splitting and saving documents in PDF format). Prepare monthly billing. Handle general file maintenance, including closing and archiving. Manage diaries, including listing key dates (court hearings and due dates). Perform other ad hoc tasks as required. About You You ideally possess the following skills and experience:
Similar experience in a professional service environment. Proficiency with document management systems (e.g., Worksite/Filesite is highly desirable). Experience with large MS Word and PDF documents. Previous billing experience. Strong people management skills. Service-focused approach. Excellent organizational and planning skills. Strong interpersonal skills. Strong verbal and written communication skills. High attention to detail. Strong problem-solving abilities. Given the role's focus on managing the day-to-day operations of the office, on-site presence is required.
Should you be interested in this role, please email your CV to or call 08 8943 6004. ..... full job details .....